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Writing Business MemosProducts Relating to 'Writing Business Memos'

Writing business memos that work.

Writing business memos can be a very valuable skill. Lack of such proper skill has been the complaint of most organizations worldwide. Effectively writing a clear business letter is an important skill for company employees to develop.

The business memo is the standard form of written communication for different organizations. It has its own established style and format that should be followed. Writing business memos would require that you have an idea of these style and format to ensure that you follow the correct method of writing formal correspondence.

1. Heading. Most memos begin with a header that identifies to whom the memo is being addressed, the purpose of the correspondence, the date it was written and the person who wrote it.
2. Body. In writing business memos, it is important to write in clear and concise purposeful statements. The purpose should be stated in the first sentence as much as possible. So if the memo is written to make a formal request, provide a progress report or to inform the memo recipient of some important fact, it should be written at the beginning of the body, with the succeeding sentences just to support the initial purpose.
3. Closing. The closing usually includes the re-iteration or the re-statement of the memo purpose.

In writing business correspondence, here are some facts that you should consider to guide you:

1. Less is considered when writing business memos. Try to keep them short and to the point. Its recipient may not have the time to read a lengthy memo so it is good practice to keep it one page long.
2. Try to use short and concise sentences. Also try to keep your paragraphs short but filled with necessary information.
3. Always proof read your work before you send them. Check out your written memo for grammar and spelling errors before you send them out. Such mistakes can easily be noticed in writing business memos because of its concise format and it may be representative of your skill in writing business letters of such kind.
4. In writing your business memos, also take into consideration about its readability. It is a general rule that you use conventional fonts like the Times Roman for your memo text and using a 10-point or a 12-point font size.
5. Try to avoid using excessive punctuation on your memos as well as the use of all capital letters. Doing so might show your emotion through your writing which might elicit a negative reaction from its readers.

Article Published: Friday 26th January 2007